ST. STEPHEN'S MEMORIAL ANGLICAN CHURCH

ANNUAL VESTRY MEETING

SUNDAY, FEBRUARY 2, 2009

1) Youth Group

 The meeting began with a presentation on Youth Ministry during the 10:30am service.  It was presented by Wendy Parisian, Elizabeth Parisian & Ben Rees.  The meeting was called to order by The Rev. Keith Nethery at 11:50am.

2) Appointment of Vestry Clerk

Marque Smith was appointed vestry clerk.  It was moved by Al Graystone and seconded by Rob Hewitt.  All in favour. Carried. 

3) Adoption of Minutes of 2008 Meeting

Sheila addressed an error that it was that the 2007 report was accepted not 2008.  It was moved by Beth Mckinlay and seconded by Janet Pollack all in favor carried

4) Adoption of Agenda

 It was moved by Sandra Otte and seconded by Anne Buchanan. All in Favour.  Carried.

5) Financial Report

 Sheila talked about the operating receipts being $20,000 short under the envelope offerings.  There were $7000 more in envelop giving this year.  Apportionment represents 100%.   There was a suspension in paying the apportionment for the summer, but have since caught up.  Office supplies were over budget despite the cost covering measures.  Another cost saving measure was reducing the hours of the office administration from 20 hours to 8 hours.  $130.00 came in from certain parishioners and was used as donations to the youth.  Rob Hewitt asked about the $7,000 in funds and Sheila clarified that. Some of the money from the Caribbean Night went towards purchasing tables for the parish.  The apportionment was paid 100% and the balance on the loan from the Diocese was cleared therefore nothing.  James Frost addressed the issue of apportionment and Sheila indicated that she was going to clarify that in the budget.  Moved by Sheila Wilton and seconded by Rob Hewitt.  All in favour. Carried.

6) Budget Presentation

The rectory rent increased because of The Yamaha School of Music.  Non-profit groups that use the parish and are not charged GST (eg. AA,). For all other hall rentals, they pay GST for its usage.  The Trust income is going to the operating receipts like the Yamaha School of Music.  Budget apportionment was increased because the apportionment for 2009 is based on the expenses for 2007 as there was full time rector for that year.  There were changes in expenditures.  There was a proposal that outreach be taken out the budget.  The payroll decreased by $9000.00 due to the reduction in the office administrator’s hours and of the music ministry.  There is a proposal to have an organist only for Sundays at $75.00 per Sunday.  Moved by Sheila Wilton and seconded by Anne Buchanan.  Chuck McEwan discussed concerns addressed by those who were concerned about the future of the choir and clarified that it had to do with the church finances.  The bottom line is that the church has to raise the money themselves.  There was a suggestion of a financial thermometer to be placed in the church and that there can be involvement from others in updating it (eg. youth).  Berend Schieven discussed the issues concerning the choir and hopes that despite the cutbacks, the choir would still want to continue their ministry.  The effective date for the salary change for the music director/organist is the end of June (meaning that the beginning of September).  It was vehemently addressed that certain people would leave the choir if the music ministry was changed.  A number of questions were addressed re: the choir as to what to do.  The feeling is that if there is no music director, the choir would disintegrate. An amendment was moved by Rob Hewitt and seconded by Murray Merrett that we accept the budget as is with the provision that we revisit the job of music director and organist to continue beyond June of this year and hopefully rebuild it back into the budget. All in favour and 1 opposed.  Carried.

7) Further Discussions and Motions on Youth Ministry

 Moved by Wendy Parisian and seconded by Laurie Roberts.  The St. Stephen’s Vestry approved the outline of Youth Ministry in this report and support the appointment of Wendy Parisian as Youth Group Leader.  We also pledge required support financially and in person support for this group and make it a priority to ensure its growth. Miriam Hewitt spoke on behalf of herself & Rob that the youth have a designated area in the church or somewhere where they can be who they are and express their level of their creativity.  Gerry Merrett spoke on behalf of the youth about her passion and love for the program and wants to be an advocate on their behalf and expressed the desire that the youth would like to use the nursery room as their space.  "Screening in Faith" was addressed as there are rules implemented where there has to be windows (eg. creating a safe space). Dave Parisian moved an amendment, seconded by Gord Muir adding that the Youth Group be given the room traditionally called the Nursery as a dedicated space for their ministry program.  After a discussion, Rev. Nethery and Ben Rees proposed the room off the large hall (which has a window in the door) as an alternative.  David and Gord withdrew their amendment as a result.  The motion was put with an understanding the alternative space would be provided.  With that, all in favour & 3 opposed.  Carried. 

8) Business Arising -

a) Stewardship Committee – Chuck McEwan reported that this committee was struck as per the 2008 Vestry meeting.  The current group is small, but has a large vision.

b) Screening in Faith – Berend stated that we are 99% compliant.

c) Vision Day – Facilitators final report attached

9) Written Reports

It was moved by Judith Schieven and seconded by Marnie McEwen.  All in favour.  Carried.

10) Oral Reports

There was none presented. 

11) Nominating Committee Report

NOMINATING COMMITTEE REPORT

ST. STEPHEN’S MEMORIAL ANGLICAN CHURCH

VESTRY 2009

Rector’s Warden – Marnie McEwen (appointment)

People’s Warden – Beth McKinlay

Assistant Rector’s Warden – Berend Schieven (appointment)

Assistant People’s Warden – Chuck McEwan

Parish Council (Four Members – two to be elected)

Kelly Kirkpatrick – second year of two year term

Anne Buchanan – second year of two year term

Laurie Roberts – standing for new two year term

Lynda Sheills – standing for new two year term

Synod Delegates – three plus alternate for one year term - election

Al Graystone

Sheila Wilton

Marnie McEwen

Sandra Otte – Alternate

Treasurer – Ex-officio member of Parish Council

Sheila Wilton – Appointment

Honourary Assistant

The Rev. T. Michael Ferris – appointed by Bishop

Deacons – Licensed by Bishop

The Rev. Peggy Cassin

The Rev. Silverio Ferreira

Theology Student - Anita Evans

Youth Ministry Co-ordinator - Wendy Parisian – appointed

Church School Co-ordinator  - Vacant

Envelope Secretary  - Rob Hewitt – appointed

Altar Guild Co-ordinator  - Anne Buchanan – appointed

Sidesperson Co-ordinator  - Edith Rudnicki – appointed

Primates World Relief and Development Fund Representative

Lynda Sheils – appointed

Fellowship of Prayer Representative – Laurie Roberts – appointed

Greeters – Sheila Wilton – appointed

Servers – Rebecca Parisian - appointed

12) Elections and Appointments

 Moved.

13) New Business

As request by Bishop Bennett.

Motion:

"The vestry of St. Stephens Memorial Anglican Church, London commends the Government of Ontario for its commitment to a poverty reduction plan for Ontario, and urges that the government's 2009 budget contain specific anti-poverty measures so that substantial progress is made toward poverty reduction and in alleviating hardship among the poor during 2009."  It was moved by Al Graystone and seconded by The Rev. Peggy Cassin.

14) Adjournment

It was moved by Murray Merrett and seconded by Gord Muir at 2:40pm.

15) The Grace

 It was closed by everyone in a circle.

ST. STEPHEN'S MEMORIAL ANGLICAN CHURCH

VESTRY AGENDA

SUNDAY, JANUARY 24, 2010

1.     Vestry begins with a report on Outreach and Fun(d)raising during the 9:30 am service. As we are already in worship, no opening prayer is required. The meeting will resume in the Parish Hall following the final hymn.

2.     Appointment of Vestry Clerk

3.     Adoption of Agenda

4.     Adoption of Minutes of 2009 meeting

5.     Business Arising From Minutes

1.     Jam Youth Ministry

2.     Music Ministry

6.     Financial Report

7.     Budget Presentation

8.     Written Reports

9.     Oral Reports

10. Nominating Committee Report

11. Elections/Appointments

1. Rector's Warden and Assistant

2. People's Warden and Assistant

3.     Parish Council (2 to be elected)

4.     Synod Delegates (3 and alternate)

5.     Treasurer

6.     Envelope Secretary

7.     Jam Youth Leader

8.     Church School Leader

9.     Altar Guild Leader

10. Coordinator of Sidespersons

11. Coordinator of Greeters

12. PWRDF Representative

13. Fellowship of Prayer Representative

12. New Business

13. Adjournment

14. The Grace

RECTOR'S REPORT

VESTRY – JANUARY 24, 2010

This may well be the most difficult Vestry report I've ever had to write because there is such a mix of emotions in it.  Things that have gone well, have gone very, very well, but in other areas, I think we have perhaps fallen short.

I've never been one to hide from things and so I would be less than truthful if I didn't tell you that I approach Vestry with a sense of concern after the very sharp exchanges at last years meeting.  We have had to expend considerable amounts of emotional energy to work our way past some of those hurts and issues and it has taken much out of me and the leadership of this parish.  That said, I think it was good that the emotions were spoken, that the issues were put front and centre.

As will be discussed in the “church” portion of this meeting, I am thrilled with the development of outreach ministry here at St. Stephen's.  If there was ever any doubt about the generosity, love, and care of the people of this parish, it has been dispelled by the opening of hearts and wallets as we switched gears and after a little trial and error, found a solid way to handle this outreach.

Jean Millar, Connie Mayo, John Buchanan, Earle Buzzell, Lee Staib, Pat Patterson and Lily Gorman.  These stalwarts of the faith and key members of St. Stephen's were taken to life eternal in 2009.  Many tears were shed and much emotional strength was needed as we bid farewell to these great people, knowing that we will meet again.  I can honestly say that, in 15 years of ministry, I have never felt more drained than from the middle of May to the middle of June when I officiated at six funerals.

A highlight of 2009 for me has been the JAM youth group.  Jesus And Me has been a great boon to St. Stephen's and we need say thank you to these young people who pop up at just about every Church event, with seemingly boundless enthusiasm to pitch in and help.  With so many of our Church School kids moving into JAM, it's pretty quiet downstairs on Sunday mornings.  As Wendy moved up with JAM and Julie moved to Mississauga, there was just Lisa left to teach and no one interested in coordinating the program.  Being administratively challenged, it was with a sense of trepidation that I took on the role of Church School Leader, and with Sarah-Anne Nethery and Allison Gortzak joining our group of teachers, and JAM helping once a month, we are limping along.  2010 will be a year we must look at Church School, and find a way to mesh together the resources we have with the scheduling challenges that young families face.

On a Diocesan level, I am thrilled to report the formation of a Communications Committee and I'm positively giddy about the potential of the Bishops Think Tank on Communications. 

Some quick notes – Anita has been a joy, Peggy and Silverio are awesome, our Servers are the best, the Altar Guild is da bomb (Anne you are amazing), our Treasurer rocks, Parish Council is inspiring, Study Group has been a hoot and socially we are cooking!!!!

I very much love what I do here, and plan to continue a while if you'll let me.

St. Stephen's Memorial Anglican Church
Designated/Reserve Funds as at December 31,2009
	Balance
DESIGNATED OUTREACH
Daily Bread	207.85
PWRDF	1111.00
CHWO
Southdale Chaplaincy	540.00
Daya Counselling
SCAW	1136.26
General	113.62
	3108.73	see detailed report
DESIGNATED ACCOUNTS PAYABLE
GST Payable	1089.50
Insurance Payable
	1089.50
DESIGNATED ST. STEPHEN'S
Hockey Pool	155.00	new
Building Fund	6526.17	no change from 2008
Memorial Fund	4698.47	$2021 expensed
Huron Church Camp	237.91	no change from 2008
Fundraising	5160.24	see detailed report
	16777.79
RESERVE FUNDS	14372.84	$2258 expensed
Total Designated/Reserve Funds	35348.86
Shares:
Class A Profit Shares	107.00
Membership Share	50.00

			OUTREACH/EXTRA MILE MISSION 2009
			Daya		Southdale		Temba	World
	Daily Bread	PWRDF	Counselling	CHWO	Chaplaincy	SCAW	Mission	Vision**	General
Fwd 2008	276.00	1,111.00				4.36				1,391.36
Donations Received 2009	485.00	1,760.00		405.00	629.60		351.80		1,488.62	5,120.02
Tsf from Fundraising 2009	1,747.85				3,105.43	1,131.90		1,252.60		7,237.78
Tsf from General Mission	100.00		250.00	395.00	630.00				- 1,375.00	-
Tsf from Church School								420.00		420.00
Paid Out 2009	-    2,401.00	-     1,760.00	-        250.00	-   800.00	-  3,825.03		-  351.80	-      1,672.60		-  11,060.43
Fwd to 2010	207.85	1,111.00			540.00	1,136.26			113.62	3,108.73
	FUNDRAISING
Calendars	72.85
Bazaar	4,154.27
Shop and Support	382.60
Coffee Fund	400.00
Pancake Supper	297.00
Flower Sale	970.73
Caribbean Night	436.00
Lunches	615.43
Quilt	1,250.00
SCAW	1,136.26
Garage Sale	1,895.23
Miscellaneous	581.00
World Vision**	1,252.60
	13,443.97
Reallocated	-    8,283.73
Available for transfer to Reserves	5,160.24

	2010  Budget Proposal
	2009 Budget	2009 Actual	2010 Budget
Operating Receipts:
Rectory Rent	20,100	20,100	20,100
Hall Donations	4,300	5083	4533
GST Rebate	828	950	814
Offerings: Envelopes	118,120	114534	118120
Offerings: Open	3,000	3219	3175
Hall Rentals	1,200	3930	8000
Bank Interest	206	43	50
Trust Income	2,600	2046	2050
Transfer from Reserves/Designated		1927
Total Operating Receipts	150,354	151,832	156,842
Operating Expenditures:
Budget Apportionment	27,262	27262	24998
Bank Fees	110	107	110
Church and Communion/Altar Guild	500	-403	500
Church School	1,000	611	1000
Youth Programs/JAM	1,000	528	1000
Communication	2,500	3298	2500
Custodial	5,200	5685	7300
Custodial BFI	976	1013	1013
Custodial Supplies	250	258	250
Custodial G&K Services	876	880	881
Deacon's Expenses	1,250	270	1250
Discretionary Fund & Book Allowance	1,000	850	1000
Grass Cutting	100	100	100
Hydro	3,500	3961	4000
Insurance	3,600	3128	3129
Leadership Development	500	875	700
Miscellaneous	100	121	100
Music Licensing	200	112	112
Music Supplies	0		250
Organ Maintenance		874
Office Supplies/Postage	2,200	1661	2200
Photocopier	3,000	2807	2500
Payroll	79,450	82089	83666
Rectory Taxes	1,400	1,286	1,300
Reliance Home Comfort	160	163	163
Repairs and Maintenance	2,000	2384	3425
Snow Removal	1,480	1400	1550
Student's Expenses	1,200	1200	600
Travel Mileage	2,040	2290	2220
Union Gas	7500	9025	9025
Total Operating Expenditures	150,354	153835	156842

Financial Reviewers Vestry Report

Jan 8/2010

For St. Stephen’s Memorial Anglican Church Vestry Report

Please be advised that on January 7, 2010 Rick Pritchett and David Keegan met at the home of Sheila Wilton.  At that time we had the opportunity to review the income statements and expenditures of St. Stephen’s as compiled and documented by Sheila. We found all aspects detailed, well organized and in order. Thank you again Sheila for your time and energy in maintaining this important task.

Sincerely,

David Keegan

Rick Pritchett

CHURCH SCHOOL REPORT TO VESTRY

Church School went through a significant transformation in 2009. By mid year, Wendy Parisian had stepped down as Leader, to take on her new role at the helm of JAM Youth Group. With the formation of JAM, many of our children who had been in Church School, reached the magic age to become part of the Youth Group. With no volunteer to take over leadership of Church School, I agreed to take it on see what would develop. We recruited three new teachers, to join our lone returnee' Lisa Thomas. We realized quickly that our numbers would be small and that attendance was not going to be consistent. While we have more than a dozen children who have attended Church School, three or four is probably the average number, and most are 5 and under.

Classes are scheduled the 1^st and 4^th Sundays of the month, with the second Sunday seeing JAM do a Muppetans presentation for the kids and the third Sunday is Family

Service, so we are all in church together. A fifth Sunday, sees a Story time in place of Church School.

Thanks to Lisa, along with Allison Gortzak, Sarah-Anne Nethery and Sarah Keays for their help with Church School. If someone is interested in taking on the leadership and development of Church School on a long term basis, please speak with me

In Christ

Rev. Keith

Treasure Chest Vestry Report

With your help and the presence of God, we had another successful year. In January of 2009 we started off with a balance of just $3.01. This was what was left in the account after a cheque was given to SCAW (sleeping children around the world) on Dec. 8th, 2008 in the amount of $1,900.00.

We now have $1,136.26 in the account. Just think of how many children will receive a much needed bed-kit from this endeavour and just how grateful they will be.  Please help us to continue this very worthwhile cause by donating your treasures and re-gifting items.

Respectfully submitted with love and friendship - Gerry Merrett

Altar Guild Report to Vestry

What is the Altar Guild and what do we do? 

We are a group of ladies [but we don't discriminate men] who prepare the altar and the setup for the Eucharist each Sunday. The altar is dressed in the appropriate color for the season. The church year consists of many seasons and colors:-

              - Christmas & Easter and special celebrations such as Baptism

                Confirmation, Weddings, funerals are white.

              - Saints Days, Pentecost, Trinity and Feast Days are red.

              - Lent & Advent are purple or blue.

              - Epiphany & Pentecost are green.

The eucharist is set on the altar & credence table for each service. Flowers are

picked up at the florist [Flower Pot] and put in the church each Saturday.

We also decorate the church for Christmas, Easter and Thanksgiving, and for some

weddings.

At present time we have 4 teams of 3 people. We had one lady retire [Bea Weston]

and Nancy Nelson filled her spot. Welcome Nancy to the team. We only have 2 meetings

a year, June & December combined with a dinner. 

If you are interested in knowing more about us please talk to me or call me at

519-681-0367.

We are always looking for new members. It is not a big committment of time - you

just have to be committed to your team.

                                                                   Respectfully Submitted

                                                                    Yours in Christ

                                                                     Anne Buchanan, Co-Ordinator

St Stephen’s Coffee Hour Report 2009

Another year has passed and I am happy to say that the attendance at coffee hour is growing every week…it must be the special treats?  Through this dedicated support the coffee hour continues to be more than self sustaining realizing an accumulated profit of $400 over the last 5 years which was turned over to the church for operating costs.  We continue to provide refreshments for various events throughout the church year such as baptisms, the Bishop’s visit, vestry meeting, Palm Sunday and Remembrance Day.  Coffee hour has also helped with our year end celebration, the Christmas pizza party and the Feast of St. Stephen’s breakfast.  At year end there was $158.25 cash on hand. 

Again I would like to express my heartfelt thanks to all of my “coffee hour” volunteers who are willing to help out every week.  We have a great group of people always ready and willing to provide a coffee and a smile, so come on down and have a smile on us J                                              

          Respectfully submitted,

Leslie Savard

St. Stephen’s Annual Flower Fundraiser 2009

Our annual flower fundraiser realized a profit this year of $970.73.  Special thanks go out once again to caller extraordinaire Janet Pollock and to all those who helped out that weekend including Janice and the Youth Group.  They all made it the success it was!  Just think somewhere out there in a greenhouse your basket or planter is already growing just waiting for you to order.  It’s only 79 days until we start to take orders….I know Janet can hardly wait to start calling, so let the count down begin. 

Respectfully submitted

“The Flower Lady”

aka Leslie Savard

WARDEN’S REPORT TO VESTRY

            It is hard to believe that a year has past since we were installed as wardens. With the support of Chuck & Berend a busy & we believe successful year is now complete. They will be greatly missed by the council, however we know that they will always be around to support the church. Thanks to both of you for your being there for Beth & I.

            We were pleased to have Marque Smith take on the added position of Choir Director & judging by the upbeat music & smiles on our choirs faces it has been positive. As always Dave McEwen & The Spirit have taken on extra services to ensure that our music program continues to thrive.

             With the help of Nancy Nelson & Phil West our rentals have increased. Morrison & AFN are two new long term rentals plus we have had numerous short term rentals.

               The outer appearance of the church has been improved by the new garden created by many helping hands, a memorial bench, the repainting of the doors & sign by Al Graystone, plus the cleaning & relighting of the sign. The interior has been given added beauty with the addition of 3 sun catchers by Berend Schieven.

             Our Extra Mile Mission was a little late in getting started, but once we had it ready everyone stepped up to the plate & with fund raising & the Extra Mile Mission givings we raised approximately $11,000.00 towards our outreach programs. We thank you all for supporting this worthwhile project.

             New social events such as hockey games, Old Soul’s walks, $5 lunches & movie nights have been well attended & we hope to continue to have more fun events planned for the new year.

            The monetary atmosphere world wide has caused us all to think how to tighten our budgets. Your council has been very active in negotiating contracts with Bell, heating. photocopiers etc. to get the coverage we need at reduced rates if possible. We are doing all we can to present a balanced budget. Many thanks to Sheila for keeping us all “balanced”.

             We thank you for your continued monetary support in the running of your church. There are times when we may not be able to increase our givings, however by weekly attendance & support of extra activities your church will be a lively, vital place for new people visiting & possibly planning to join. Remember our church is its people.

              Yours in Christ

               Marnie McEwen Rector’s Warden & Beth McKinlay People’s Warden         

NOMINATING COMMITTEE REPORT TO VESTRY 2010

Submitted by Marnie McEwen, Beth Mckinlay & The Rev. Keith Nethery

The following nominations are made for various positions

at St. Stephen’s Memorial Anglican Church.

Wardens:

Rector’s Warden (Appointment) 2010                         - Marnie McEwen

Assistant Rector’s Warden (Appointment) 2010/2011 - Kelly Kirkpatrick

People’s Warden 2010 (Elected)                                 -   Beth McKinlay

Assistant People’s Warden 2010/2011 (Elected)                    - Leslie Savard

Parish Council:

Anne Buchanan 2010 / 2011 (elected 2010 for two year term)

Laurie Roberts 2010   (elected 2009 for two year term)

Linda Sheils 2010 (elected 2009 for two year term)

Rick Pritchett 2010 (elected 2010 for a two year term)

Synod Delegates:

Sheila Wilton

Marnie McEwen

Al Graystone

Sandra Otte (Alternate)

Treasurer (Appointment)

Sheila Wilton

Envelope Secretary:

Rob Hewitt

Church School coordinator (Appointment)

Keith Nethery

Screening In Faith:  (Appointment)

Berend Schieven

Anglican Fellowship of Prayer Rep (Appointment)

Laurie Roberts

Primates World Relief and Development Fund Rep. (Appointment)

Linda Sheils

Financial Examiners:

Rick Pritchett

Dave Keegan

COFFEE BREAK VESTRY REPORT

The Coffee Break is for all the women of the parish, who would like to get to know each other better.  It is a very informal gathering which meets every last Tuesday of the month in the fireside lounge from 10 til 11 am., except for the summer months & December.  We do not have a formal agenda, but we did have some visitors last year whom we knit some 350 hats & gave them $352 to take with them when they went to Mthatha, So. Africa  in June to help the children at Bethany Home orphanage where they went & worked for 3 months.

In May we had a quilt show. Winnie Wills & a friend showed us many quilts they had made.  They answered many questions on how they were made & where they got their ideas from.  In November, Wendy German & Rose Cammaert, 2 of the three ladies who had gone to South Africa in June, came & told us some of their experiences while there, & also showed us some pictures they had taken of the children & their surroundings.

Respectfully submitted by Yvonne Graystone

THE SPIRIT VESTRY REPORT

The Spirit of St Stephens lives on in the voices of the singers and their smiles. This year, as a result of changes in the Music program, we stepped up to the plate to handle the music for more services.

Different styles of music were presented in December (Lessons and Carols), as well as Christmas Eve (switching around with the choir, we did the late service and blended traditional with folk).

We also increased our attendances at the Dearness Home, to a monthly round of enthusiastic participation from the Dearness people. For example, we celebrated

Bessie’s 103^rd birthday by singing to her and reminding her that in 10 short years, she’ll be a teenager again !! They are very sweet people who appreciate us very much.

Of course, I would be remiss if I did not put in a plug for recruits – we ALWAYS welcome new people – no rehearsal needed since there aren’t any!

Just join the wave when you can. Folk music came from being handed down over the years. You learn from the person next to you.

Each month, we sing the 1^st Sunday at 10:30, then the 3^rd Sunday at 8:30 and 10:30 services. All of the music is laid out for you. What could be easier than showing up and lifting your voice in praise ? We even provide breakfast between services on the 3^rd Sunday!

Lastly, I wish to thank all of the wonderful Spirit people for being “The Spirit”. The enthusiasm and sheer joy shows through. Thanks, people, and keep it going forever!

Musically yours

Dave McEwen

OFFICE ADMINISTRATOR’S VESTRY REPORT

It is hard for me to believe that I have been your office administrator for 1 year and 3 months now!  Time certainly does fly by! I want to thank all of you at St. Stephen’s Memorial Anglican Church for making my position here a pleasant experience. I appreciate all of your phone calls and emails and for the tasks that I am assigned.  I continue to learn something new from you all every day.  I would especially like to thank Keith, Peggy, Anita, Silverio and Dan.  They are a wonderful staff to work with!  I wish you all abundance, fortitude and peace in 2010!  Respectfully submitted by Marque Smith

MUSIC DIRECTOR’S VESTRY REPORT

In March 2009, unexpected changes transpired and I was asked if I could step in as interim music director.  I said yes.  It was then agreed that I would play at St. Stephen’s Memorial on the 2^nd and 4^th Sundays and have choir practices on the 2^nd and 4^th Thursdays unless otherwise specified.   In June 2009, I was then asked if I would consider becoming permanent music director with the same schedule in place.  I said to that as well.  I am blessed beyond measure to have a wonderful choir.  They have all been so loving, supportive and encouraging of everything that I have done.  Their presence, attitude and musicality bring so much joy to my heart.   In our rehearsals, we have so much fun.  As much as we love to sing, we certainly love to laugh and that is important.  As we proceed through 2010, I am looking forward to more music making.  If anyone would like to join the choir, please feel free to contact me by phone at (519) 645-0554 or by email at gregandmarque@rogers.com .  You do not have to read music to join the choir.  You just need to enjoy singing!   Respectfully submitted by Marque Smith

MEMORIAL FLOWERS VESTRY REPORT

Thanks to the generosity of our parishioners.  All our Sundays now have memorial flowers donated.

Respectfully submitted by Mary Evans

PROPERTY VESTRY REPORT -- 2009

In early September we started having problems with the air conditioning and heating unit situated on the roof of the lounge.  In October the council decided that we should get a few quotes and consider a maintenance contract on both of the heating furnaces and the roof air conditioning.

A contract was let and a fee of $1350.00 plus tax (paid on a quarterly basis). It will cover the start up and shut down of both units at the proper times and a maintenance schedule.  For this contract you will notice an increase in the property budget for 2010.

You may have noticed that a few items around the church were painted (like the doors and sign) in an effort to spruce up YOUR property.

Thanks to Beth, Chuck & myself, the front sigh was relit and cleaned.

In May it was decided by council to remove the flower beds at the side of the church and replace it with grass and a paved walk in order to establish a quiet place. Thanks to Joan McCarthy a few hosta plants were put in next to the church wall. Thanks to Beth, Chuck & Anita and helpers, the lawn quiet area was completed. Shortly after this was completed a memorial donation of an outside bench was donated by Edith Rudnicki. This bench has not been dedicated yet but will very soon. It was decided to bring it in for the winter and put in the nave of the church for people to use if needed.

It takes a lot of hours to keep YOUR church in a proper state of repair and care.  WE need help and you can do something about that --- if you have some free time or talent or any constructive ideas, please get in touch with me or the office or one of the wardens and make yourself known.

At the present time we need someone to shovel off the ramp entrance at the rear door for the handicap entrance, on  an ongoing basis, this could be a paying task for a young dependable person, --NOW.

We do have some ideas for the future, if you want to find out what they are join the parish council and help decide.

Allan Graystone  

OUTREACH: Southdale Chaplaincy Vestry Report for 2009

The Southdale Chaplaincy is a Christian outreach ministry supported by an ecumenical network of churches in the London area. This outreach program gives support to the families who live in the London Middlesex low-income housing complex at Southdale Road and Millbank Drive.In 1990, the parishioners of St. Stephen’s become involved in this local community outreach, by extending financial and volunteer support through a commitment in our yearly budget and sponsoring walkers in the Chaplaincy’s Annual Fall Walkathon. This past year – 2009, our Parish Council donated $3,825.00 from various fundraising efforts to help maintain the regular ongoing children’s programs offered by the Chaplaincy. Thanks to the many pledges from our congregation – we raised an additional $545.00 at the Walkathon through the Westminster Ponds, on September 27, 2009. This past December, 95 Southdale community families registered to receive Christmas food hampers (containing a turkey, fresh fruit and vegetables, milk, cheese, eggs, canned goods and all kinds of goodies). Again, our parishioners stepped forward, opened their wallets and generously donated $915.00 towards these hampers.

This past May 2009, the Chaplaincy moved to a new expanded space at the complex (unit 977/975 Southdale Road) which is double the size of the former unit. Members of the London Home Builders Association donated their materials, time and expertise to this project. It’s a wonderful, bright and cheerful place for the children’s “After School” programs. Drama and music classes have now been added – so there are activities scheduled from Monday to Friday, with hot, nutritious suppers supplied on two of the nights. Last summer, 44 children from Southdale were sent to summer camps. A community vegetable garden was created near the complex and a summer evening recreation program “Games in da ‘Hood” was offered two nights a week. Several, very successful “Free Sale” Saturday mornings have taken place this past year, thanks to the hard work of  Joanne and Paul Crow and Gerry and Murray Merrett. Gently used clothing, linens, toys and small items of furniture have been donated and brought to the unit, for the residents to shop. The ministry and works of the Chaplaincy is growing and thriving – thanks to so many people!

On behalf of the Southdale families, the Chaplain – Rev. Kate Ballagh-Steeper and the Chaplaincy Board, I thank the many volunteers from St. Stephen’s who constantly give their time and talents (and good cooking) to these many programs and activities. Thank you to all our parishioners for the love, caring and generosity demonstrated year after year. A special mention to Miriam Hewitt who continues to give so selflessly to this ministry, and whose energy and enthusiasm is contagious to everyone who knows her.  

Respectfully submitted  by Lynda Sheils, Chaplaincy Board Member    

Vestry Report

For JAM Youth

January 2010

The new JesusAndMe Youth Group participated in a kick-off social BBQ on September 11^th.   Eleven enthusiastic JAM members attended and, after enjoying a meal of David’s BBQ’d burgers, we gathered for what was supposed to be a short meeting.  Planning ideas flowed fast and furiously from the participants.  Those who were able to stay longer enjoyed some fellowship around a bonfire (an added bonus:  Ben brought along his guitar which added to the campfire feel!).

The members felt they wanted to establish some rules or a code of conduct for the youth group. At one of our first meetings, many thoughts and ideas were acknowledged and from those ideas, the following JAM covenant was created:

JAM Covenant

We believe in spending quality time with each other, learning about our community (locally and globally) and building friendships.  Electronic devices will be put away during meeting times.

It is our desire to be caring, helpful individuals who, both individually and as a team, help where help is needed and find fun and creative ways to raise money. Our fundraising will enable us to support our various projects and to donate to charities of our choice.

We promise to be respectful of each other by listening when someone is speaking, not interrupting and never being critical of another’s point of view or opinion.

We have had a very busy start to the JAM year.  Numbers attending the JAM sessions have varied due to other extracurricular activities or homework however, over the autumn/advent season, we:

-         worked on baking and craft projects for the Christmas Bazaar,

-         had a guest speaker from Hope’s Gardens on Media Literacy, on October 14^th,

-         created a logo for the JAM wall,

-         attended the U2charistic Concert at St. Paul’s Cathedral on October 23^rd,

-         did a Muppetans presentation to Church School about Remembrance Day, Sun November 8^th,

-         organized and attended the awesome Bethlehem Walk on November 27^th  at Crossroads Alliance Church,

-         raised funds in December, for “2 hens and a rooster” for a World Vision Family  $55.00 + $25.00 for Southdale Chaplaincy.

-         prepared for Christmas carolling which we did on December 11^th (received $141.00 in unexpected donations!)

-         prepared for Christmas pageant with the church school, and presented on December 13^th,

-         and wrapped up the season with a Christmas party on the 18^th.

We already have some exciting projects for the new year, beginning with a Roast Beef Dinner Fundraiser on Saturday, January 30^th! The group would like to have their own t-shirts, which we are in the process of designing.  We will also be working on a banner for the church, creating a schedule to help at the food bank, sharing duties at scheduled coffee hours,  and planning a skating social at Victoria Park in the next several weeks (just to name a few).

Many thanks to all of our supporters!  Please keep us in mind if there are any projects JAM can assist with. 

On behalf of JAM Youth Group,

Yours in Peace, Faith and Love,

Wendy Parisian

Servers Vestry Report January 2010

          We currently have six servers, all who are extremely dedicated and greatly appreciated.  We continue to look for opportunities to recruit new servers. If you are interested, please contact me at rebecca.parisian14@hotmail.com, or see me in church.

Rebecca Parisian

Head Server

CARIBBEAN NIGHT VESTRY REPORT 2009

Caribbean Night 2009 was another successful one.  This was the fifteenth (15) year of our annual fundraiser.  Proceeds from the event went towards the Church’s fundraising holdings.

We seem to be getting less in numbers, but proudly continue to showcase the spirit of the Caribbean with our church families and friends.

Last year, Kelvin Francois a strong member and our in house entertainment planner decided not to join us in this venture.  This left us to find our way, but as we always say, whether it’s two or three the show will go on.

We are again depleted this year, 2010 as Julie Frost another strong member of the group along with James,Chloe & Logan moved out of the city as James job had him relocated.  We give thanks to GOD for this as there are so many who have lost or cannot find jobs.

The greatest of the evening is the fellowship of all, ‘heated” with the spirit of togetherness and fun and forgetting the cold for a few hours.

Its always amazing to collect the dishes that everyone put so much effort into preparing to add to the Caribbean cuisine we prepare.

My report is bittersweet, as I realize that this might be our (Aston & myself)  last Caribbean Night celebrating with the members of the church family we’ve grown  and fellowshipped with for almost thirty (30) years, however--

THE SHOW MUST GO ON!!!

God Bless Everyone!!!

Submitted by:

Jean Francis