Many churches are able to operate only because of the generous gifts of others. However, often churches also find a need to raise funds to supplement the gifts from their members.

Fundraising at St. Stephen's Memorial Anglican Church has taken on many different forms and members and non-members alike are invited to participate in the following events and programs that fundraise for our Church so that we might continue offering ministries to our members and broader community.

If you are interested in running a fundraising event or program at St. Stephen's, please contact the Office Administrator for a Fundraising Form that must be completed and accepted by Parish Council before you may begin.

St. Stephen’s Memorial Anglican Church

Fundraising Policy

Policy

All fundraising must be approved by Parish Council in advance of the event.

Definitions

1. Fundraising: the soliciting and gathering of money by requesting donations directly from individuals and/or in exchange for the purchase of goods, services or event tickets.

2. Parish: St. Stephen’s Memorial Anglican Church, London

Application

This policy applies to fundraising:

1. Initiated by any one or more of: the Parish council, groups and committees affiliated with the Parish, and individual members of the Parish.

2. Whether the event is on or off Parish premises.

3. Ventures held jointly by the Parish and other non-Parish groups or individuals.

Intent

The intent of this policy is to:

1. Ensure there is a designated coordinator responsible for the event.

2. Coordinate the use of Parish facilities and resources through one central point.

3. Ensure the frequency and nature of events does not result in volunteer and/or donor fatigue.

4. Ensure the disposition of funds raised address the needs and priorities of the Parish.

5. Ensure Parish properties are duly cared for, adequately protected and insured.

6. Ensure the safety and well being of persons participating in church events.

7. Assist in the planning and successful execution of the event.

8. Ensure the diocesan policy pertaining to gaming is adhered to e.g. the prohibition of lotteries, 50/50 draws etc.

9. Ensure the diocesan policy and laws pertaining to the use of alcoholic beverages are adhered to.

10. Identify who will contact the Parish Treasurer to arrange a joint custody bank deposit of the event proceeds as required in the Parish Financial Management Policy

Procedure (this will become an application form)

1. Apply in writing, on form provided, for Parish council approval.

2. Date of request

3. Indicate who is responsible for coordinating the event along with contact information.

4. State the reason for the event.

5. Include a brief description of the event.

6. How money will be raised.

7. Disposition of funds raised.

8. Date, time and duration of the event.

   1. Additional prep and clean-up time, if required, prior to and following the event

   2. Additional time on days other than the event

9. What Parish resources will be required

   1. front money

   2. specify room(s) to be used

   3. office assistance e.g. posters, notice in newsletters, bulletins, fridge reminders, announcements, other specify

   4. access keys

   5. kitchen facilities

   6. tables and chairs

10. Number of people expected at the event

11. Will food be served?

12. Will alcoholic beverages be served?

13. Will there be any gaming or lotteries at the event?

14. Who is responsible for collection of funds and preparation of joint deposit with Parish Treasurer?

Prepared by: Chuck McEwan

December 11, 2006